Top 10 Accounts Receivable Automation Software Solutions

Accounts receivable (AR) automation software helps businesses collect payments more efficiently, improve cash flow visibility, and ensure regulatory compliance. For many finance teams, the constant chase for overdue invoices consumes resources and distracts from higher-value tasks. This challenge is driving the adoption of AR tools that reduce manual effort and enhance accuracy.

As businesses seek to simplify invoicing, improve cash flow, and minimise errors, advanced features such as AI-driven predictions and full automation of AR processes are gaining popularity. The demand for these solutions continues to rise as companies seek to improve efficiency and gain better control over their financial operations.

In this blog, we'll explore the benefits of AR automation software, review the top solutions, and guide you on how to choose the right one for your business.

Key Takeaways

Leading AR software solutions, such as Tratta, Billtrust, and HighRadius, combine automation with compliance-focused features for regulated collections environments.
Platforms with integrated payment portals and omnichannel outreach improve customer experience while reducing DSO.
Real-time dashboards and analytics enable agencies to monitor AR aging, identify trends, and refine their accounts receivable (AR) collection strategies.
Integration with ERP, CRM, and accounting systems ensures accurate records and streamlined workflows across finance teams.

Top 10 Accounts Receivable Software Solutions for 2025

Selecting the proper accounts receivable automation software requires assessing the core features, strengths, and limitations that fit the interests of a debt collection agency.

Here are the ten best accounts receivable automation software in 2025.

1. Tratta

Tratta is a collection-focused receivables platform for debt collection agencies and legal collectors, combining self-service, embedded payments, and compliance-grade controls.

Key Features:

Consumer self-service platform: Enable consumers by allowing them to view their balances, dispute debts, upload supporting documents, and set flexible payment plans, all within an online portal.
Omnichannel communications: Connect with consumers across multiple channels, including calls, texts, emails, and intelligent scheduling, ensuring timely and effective communication.
Multilingual payment IVR: This feature enhances accessibility, allowing interactions in a range of languages to suit diverse consumer needs.
Embedded payments: Simplify payment processing with integrated ACH or card processing, reducing the steps involved and accelerating payment speeds. The approach helps lower operational costs while improving payment efficiency.
Tratta campaigns: This feature empowers debt recovery teams to launch personalized, omnichannel outreach campaigns swiftly and efficiently. With user-friendly tools, agencies can design and deploy email and SMS campaigns tailored to specific account statuses or payment behaviors, all without needing coding expertise.
Security and compliance: Tratta maintains the highest standards of security and compliance, including PCI DSS Level 1 and SOC 2 Type II certifications. Payment data is encrypted and continuously monitored, ensuring that sensitive information is protected in line with industry regulations.

Pricing:

Tratta offers flexible pricing plans designed to cater to various business needs.

Pro Plan: $500/month, plus transaction fees ($0.15 per transaction) and payment processing fees.
Enterprise Plan: $2,500/month (billed annually), with reduced transaction fees and customized payment processing.
Enterprise Plus Plan: $10,000/month (billed annually), offering the lowest transaction fees and additional features for high-volume users.

2. Sage Intacct

Sage Intacct is an accounts receivable automation software best suited for small businesses. It is a cloud-based financial management system that automates accounts receivable and integrates with accounting workflows for mid-sized companies.

Key features:

Automated AR workflows: Trigger invoice emails, set up recurring billing, and attach customer documents to transactions for streamlined processing.
Real-time dashboards & reporting: Access live insight into AR aging, collections, and cash flow to support informed decision-making.
Effective integrations: Synchronize with CRM, GL, and other business tools to ensure accurate ledger updates and unified financial data.
Customizable invoice templates: Personalize invoices with branding, payment instructions, and relevant terms to enhance the customer experience.
Multi-entity management: Simplify the management of multiple entities with consolidated reporting and financial tracking across locations or subsidiaries.

Pricing: Sage Intacct provides personalized pricing options that fits unique requirements of businesses.

3. Billtrust

Billtrust integrates payment processing, invoicing, cash applications, and collections into a single, unified platform with an AI-powered AR platform that streamlines order-to-cash cycles.

Key Features:

Intelligent cash applications: Uses a digital lockbox and machine learning–powered confidence matching to reconcile payments automatically
Automation across the AR cycle: Supports invoice generation, delivery, payment matching, and collection notices in one integrated system.
Scalable integrations with AI-driven insights: Connect with ERPs, AP portals, and use AI to optimize communication channels and prioritize collections.
Customizable payment terms and schedules: Tailor payment plans and terms based on customer profiles, improving recovery rates and reducing DSO.
Detailed reporting & analytics: Provides real-time, data-driven insights into AR performance, cash flow, and outstanding balances for smarter decision-making.

Pricing: While specific pricing details are not publicly disclosed, the platform's flexibility allows for customization based on your organization's requirements.

4. FreshBooks

FreshBooks is a cloud-based accounting platform ideal for small businesses and freelancers, offering automated invoicing, AR workflow, and payment tracking.

Key Features:

Automated receivables workflow: Send recurring invoices, trigger personalized late-payment reminders, and monitor outstanding balances with minimal effort.
Integrated payment processing: Support for credit card and ACH payments directly from invoices helps speed collections.
Client portal access: Clients can view invoices and make payments through a self-service interface, improving transparency.
Mobile accessibility: Manage accounts receivable on-the-go with iOS and Android apps, ensuring flexibility and real-time access.
Financial reporting: Gain insights into cash flow, aging reports, and financial health to inform business decisions.

Pricing:

Lite Plan: $21 (Monthly)
Plus Plan: $38 (Monthly)
Premium Plan: $65 (Monthly)

5. Gaviti

Graviti’s AI-powered system with invoice-to-cash automation provides total control to a team with better visibility over the accounts receivable cycle.

Key Features:

End-to-end automation: Covers invoicing, credit risk, cash application, and disputes in one platform.
AI-based analytics: Utilizes AI for matching remittances, forecasting, and prioritizing high-risk accounts, along with effective KPI tracking, such as Days Sales Outstanding (DSO).
Rapid deployment: The platform features a quick setup, which can be deployed within weeks and scales with low upfront costs.

Pricing:

Flexible pricing: Pay based on selected features and the number of unique customers invoiced monthly.
Annual subscription: Choose from Standard, Pro, or Expert plans, each offering varying features.

6. Upflow

Upflow is a B2B-focused accounts receivable automation platform that streamlines collection processes by automating personalized reminders and providing real-time AR visibility.

Key Features:

Automated, personalized reminders: Send tailored follow‑ups on overdue invoices, reducing manual outreach and enhancing payment timeliness.
Real‑time AR dashboards: Access DSO, aging, cash inflow, and risk metrics in real time to support proactive decision‑making.
One‑click integrations: Connects with QuickBooks, Xero, NetSuite, Chargebee, Stripe Billing, and more.
Collaborative workflows: Align finance and sales teams in a unified interface, centralizing action items and payment outreach.
ERP integration: Integrates with any ERP system, enabling smooth data synchronization and eliminating the need for manual data entry.

Pricing:

Pricing is not disclosed by Upflow, and adaptable according to organizational needs.

Discover: Ideal for small teams exploring AR automation and free forever.
Grow: Designed for growing businesses with advanced features, built for $0-$10M ARR.
Scale: Features include full automation, priority support, and enhanced integrations, built for, $10M-$50M ARR
Strategic: Tailored plans for enterprises requiring highly specific AR solutions, built for, $50M+ ARR

7. HighRadius

HighRadius delivers an AI-powered, autonomous accounts receivable automation platform that streamlines collections, credit decisions, cash application, deductions, and e‑invoicing.

Key Features:

Automation: Has a 90% rate of automation with AI-driven OCR, matching, and exception handling, which eliminates manual posting.
Effective ERP and credit agency integrations: The platform features connectors to ERPs and over 35 global credit data providers.
Order-to-cash intelligence suite: Full range, including invoicing, collections, and analytics under an AI-based system.
Automated cash application: Matches payments to invoices with AI-powered OCR, reducing manual effort and errors in cash reconciliation.
Advanced analytics: Offers real-time dashboards and actionable insights to track AR performance, DSO, and payment trends for data-driven decisions.

Pricing: Subscription based pricing allows users to pay according to their acquired services.

8. Zoho Books

Zoho Books is a cloud-based accounting platform that integrates accounts receivable automation, including recurring invoices and workflow rules, into a finance system for growing businesses.

Key Features:

Automated invoicing and reminders: Schedule recurring invoices, trigger customized payment reminders, and auto-charge linked cards or bank accounts.
Client portal & payment integrations: Clients can view invoices and pay through secure portals, as Zoho integrates with gateways such as Stripe and Zoho Payments, and supports US tax compliance.
Integration with the Zoho ecosystem: Integrate Zoho Books with other Zoho applications, such as Zoho CRM, Zoho Inventory, and Zoho Projects, to provide a unified platform for managing customer relationships.
Financial reporting: Access real-time dashboards and detailed reports on accounts receivable aging, cash flow, and outstanding balances, enabling informed decision-making and strategic planning.
Customizable workflow automation: Utilize Zoho's Deluge scripting language to create tailored workflows that automate tasks such as sending payment reminders, updating invoice statuses, and more.

Pricing:

Free Plan: Ideal for freelancers and small businesses with annual revenue under $50K. Includes essential features like invoicing, expense tracking, and bank reconciliation.
Standard Plan: Priced at $15/month, this plan supports up to 3 users and allows for the creation of up to 5,000 invoices annually.
Professional Plan: At $40/month, it offers support for up to 5 users and includes advanced features such as inventory management and purchase orders.
Premium Plan: For $60/month, this plan supports up to 10 users and provides enhanced functionalities like budgeting and timesheet approvals.
Elite Plan: At $120/month, it includes all Premium features and adds capabilities like warehouse management and barcode scanning.
Ultimate Plan: Priced at $240/month, this plan offers advanced analytics, custom dashboards, and a dedicated account manager.

9. Tesorio

Tesorio is an accounts receivable automation software that enhances cash flow management for businesses with AR dashboards, automated workflows, email campaigns, and team collaboration tools.

Key Features:

AI-driven cash application & forecasting: Automatically match payments and predict customer payment behavior using machine learning-powered insights.
ERP/CRM integration: Connects with NetSuite, Sage Intacct, and Salesforce to unify AR data and workflows.
Automated collections campaigns: Create targeted, trigger-based email workflows segmented by invoice age or customer behavior to accelerate payments.
Cash flow forecasting: Utilizes advanced analytics to provide 13-week cash flow forecasts, integrating real-time payment data and promise-to-pay dates, enabling proactive financial planning and strategy refinement.
Customer Experience: Offers a self-service payment portal where clients can view invoices and manage disputes, leading to a 25% faster invoice resolution rate and improved customer satisfaction.

Pricing: Not disclosed by the company and requires consultation for quotation from the sales team of Tesorio.

10. BILL

BILL is a cloud-based accounts receivable automation software that automates payable tasks, enabling businesses to send invoices and manage cash flows more effectively.

Key Features:

Automated invoice creation and reminders: Use professional templates and schedule recurring invoices with follow-up reminders to speed up collections.
Split AR/AP management with forecasting: Centralize receivables, disbursements, and expense controls, including cash flow projections and detailed reporting.
AI-driven invoice capture: Uses artificial intelligence to automatically capture and extract data from invoices, minimizing manual data entry and enhancing accuracy.
Integrated financial operations platform: Access accounts payable, accounts receivable, and spend & expense management through a unified platform, providing comprehensive control over financial operations.
Mass payment capabilities: Efficiently process up to 2,000 bills simultaneously through a streamlined, intelligent interface, reducing manual effort and accelerating payment cycles.

Pricing:

Essentials Plan: $45/user/month, core features for AP/AR automation, bill entry, approval workflows, and ACH payments.
Team Plan: $55/user/month, includes custom user roles, automated approvals, and secure vendor connections.
Corporate Plan: $79/user/month, adds 2-way sync with accounting software, unlimited document storage, and customizable approvals.
Enterprise Plan: Custom pricing, includes all Corporate features plus multi-entity support, API access, and priority support.

Let’s now explore some of the best practices for implementing accounts receivable automation software to achieve effective cash flow management.

Best Practices for Accounts Receivable Management

Effective accounts receivable management strikes a balance between timely collection, compliance, accurate reporting, and customer relationship management.

Here are some of the best practices for accounts receivable management:

Ensuring prompt invoicing: Send itemized invoices immediately after goods or services are delivered, meeting US GAAP documentation standards to support audit readiness and IRS reporting accuracy.
Perform credit assessments: Utilize US credit bureau data, including Experian, Equifax, and TransUnion, to evaluate risk profiles and comply with the Equal Credit Opportunity Act (ECOA).
Follow lawful collection practices: Align all communications with the Fair Debt Collection Practices Act (FDCPA) and Consumer Financial Protection Bureau (CFPB) guidance to avoid legal exposure.
Reviewing AR metrics: Tracking DSO, aging reports, and dispute rates monthly, adjusting credit policies to align with both industry benchmarks and compliance obligations.

Implementing these best practices in accounts receivable management will guide you in selecting the right automation software to optimize cash flow and ensure regulatory compliance.

Also read: Strategies for Accounts Receivable Risk Management.

Choosing the Right AR Software to Enhance Efficiency

Selecting the proper accounts receivable software goes beyond features; it’s about matching functionality, compliance, and scalability to your agency’s operational and regulatory environment.

Here are some of the core factors when selecting your software:

Prioritize automation: Select accounts receivable automation software that features automation capabilities to streamline invoicing, payment reminders, and cash application processes.
Evaluate payment options: Choose an accounts receivable automation software with a self-service online payment portal that supports multiple payment methods.
Focusing on user experience: Utilize tools that prioritize an intuitive interface for easy adoption by debt collection agencies. Factors such as training and customer support for resolving issues are crucial for a smooth implementation.
Scalability and future-proofing: Ensure your accounts receivable automation software handles increasing volume and complexity with a practical product roadmap.

Explore how Tratta can help simplify your AR processes, improving efficiency and compliance across your organization.

Also Read: Main Benefits of Accounts Receivable Automation

Conclusion

Selecting the proper accounts receivable automation software is essential for optimizing cash flow and ensuring compliance with U.S. accounting and debt collection regulations. Whether your goal is to shorten DSO or strengthen reporting accuracy, aligning your software choice with both operational needs and legal requirements will deliver long-term benefits.

If you’re part of a collections team or accounts receivable department, tools like Tratta can centralize your workflows and automate follow-ups. With real-time insights, integrated payment options, and secure automation, Tratta helps you streamline collections and achieve consistent, measurable improvements in recovery.

Book a demo today to see how Tratta can simplify and streamline your collections workflow and accounts receivable management.

Frequently Asked Questions (FAQs)

1. How does accounts receivable automation software improve DSO?

By automating invoicing, reminders, and payment processing, AR software reduces delays in collections, enabling agencies to lower their DSO and improve cash flow predictability.

2. Can AR automation software ensure compliance with US debt collection laws?

Yes, many platforms include tools to align workflows with FDCPA and CFPB rules, ensuring lawful communication and secure handling of payment information.

3. What integrations should I look for in AR software?

Seek compatibility with ERP, CRM, and accounting tools like NetSuite, QuickBooks, or Xero to maintain accurate records and avoid data silos.

4. Is AR automation software suitable for multi-entity businesses?

Yes, advanced solutions like Sage Intacct and HighRadius support multi-entity management, consolidated reporting, and cross-company receivables tracking.

5. How do payment portals in AR software benefit agencies?

They provide customers with self-service access to view invoices, pay online, set up plans, and resolve disputes, thereby reducing agent workload and improving payment turnaround.